The Employee Import has been enhanced with new columns to allow importing pay elements with balances. This enables opening balances to be carried forward correctly into payroll processing.

Previously, it was not possible to add/update/settle pay elements with balance from PAC.

 This enhancement addresses that limitation by allowing:

• Bulk import of multiple Pay Elements per employee

• Automatic association of Pay Element Details during import

• Structured and consistent layout in the Template Preview

Pay element with balance uploads steps:

Navigate to Employees -> Employees -> “Click on +” -> import employee data

NB – New Pay Element headers have been introduced indicated as “Pay Element With balance…”

• Pay Element with balance / Account (This will be the loan or benefit account used)

• Pay element with balance /  Amount (Pay element repayment amount)

• Pay element with balance / Start date (Pay element start date)

• Pay element with balance / End date (Pay element end date)

• Pay Element with balance / Balance (Current balance of pay element)

• Pay Element with balance / Currency (Currency being used)

• Pay Element with balance / Rate (Rate applicable)

• Pay Element with balance / Total (Total value of loan / Benefit)

 

Pay element with balance settlement

Navigate to Employees -> Employees -> “Click on +” -> import employee data

NB – At least one payroll period should have passed before a settlement can be done

• Pay Element with balance / Account (This will be the settlement account used linked to the pay element with balance)

• Pay Element with balance / Amount (This will be the value of settlement to be done)

• Pay Element with balance / Start date (This will be the date used to settle)

• Pay Element with balance / Balance settlement of account (This will be the original benefit/loan account the settlement is linked to)

Validations added:

• Employee ID validation (If one with balance pay element field is selected then Employee with the ID needs to exist in entity)

• Balance ≤ Total (when both are provided)

• End date cannot be before start date

• Employee must not be archived

• Employee reference code column is required